Project Execution Solutions: Current State Assessment

In our last post, we presented the process for how to achieve change to become a more successful project-based organization.  This post will drill into the first step of this process: the Current State Assessment.

The current state assessment is as much about evaluating the business environment as it is about examining your own organization. Given the conditions of the economic climate and goals of the Organizational Vision and Strategy, what types of organizations are going to survive? What qualities will have an advantage? Which of these essential qualities is your organization lacking?

The Current State Assessment primarily focuses on understanding the status of a list of relevant disciplines that comprise the practice of PPM:

  1. Project Management Tools
  2. Quality Assurance
  3. Cost Management
  4. Scope Management
  5. Resource Capacity (Project / Enterprise)
  6. Schedule Management
  7. Communications Management
  8. Risk & Issue Management
  9. Knowledge Management
  10. Project / Portfolio Governance
  11. Professional Development
  12. Methodology Management

The answers you collect from this assessment should provide a situational awareness of where the starting point. This provides crucial context as the PPM Vision is determined. Organizational self-awareness is a virtue that allows you to know what you can really expect when the roadmap is constructed. Organizational Change should happen incrementally, happening in feasible leaps. Below is a Maturity Model for incrementally improving an organization’s enterprise management.

Maturity Model

In our next post, we cover step two of Analysis / Vision / Roadmap: Defining the desired future state.

To see the post on Defining the Roadmap for Optimal Future State, click here.

You may also access our comprehensive white paper on addressing the challenges of project and portfolio management with an enterprise Project Management Office here.